XII CIRCUITO PANAMERICANO DE JUDO INFANTIL Y JUVENIL SIMON BOLIVAR 2008

INVITATION

XII Panamerican Circuit of Judo Infantile and Juvenile
XI International SIMÓN BOLÍVAR CUP
August, 07th to 10th, 2008

Sir: President of the National Judo Federation afiliate to the PJU

In the opportunity we go to you to inform them that the August 07 to, 2008, the Venezuelan Judo Federation (FEVEJUDO) will be being carried out the XI edition of the traditional SIMÓN BOLIVAR INTERNATIONAL CUP IN JUVENILE CATEGORIES, respectively, corresponding to one of the stages of the XII Infantile and Juvenile Panamerican Judo Circuit 2008, where they will be able to participate all the affiliated National Federations to the PJU that manifest their desire to participate in this event you will be carried out Margarita Island, Venezuela.

These events will be carried out in the senior categories in the masculine and feminine branches, and we will be flattered that their teams are present in these tournaments for which we extend them a cordial invitation. We send annex the regulations for the events, programs, forms of inscriptions and flghts itineraries.

The organizer committee will take care of the transport from and to the airport, competition venue and all related activities.

We will appreciate your participation in Santo Domingo next june.

Best regards,

                                                   Carlos Polanco                                                                                                    Antonio Zavarella
                                                 General Secretary                                                                                                       President

PROGRAM

Thursday
07 / 08 / 2008 Delegation Arrival
08 a.m - 10 p.m. Judogi reception to sew patches
08 a.m - 07 p.m. Supply of athletes list per country
10 a.m - 06 p.m. Accreditations.
06-08 p.m. Referee meeting.
08-10 p.m. Technical Congress and Draw.

Friday
08 / 08 / 2008
06-07 a.m. Unofficial Weigh-in
07-08 a.m. Official Weigh-in
09:00 a.m. Moving to competition venue.
10:00 a.m. XI Int. FEDOJUDO Cup opening ceremony.
10:30 a.m. Competitions start.
Note: 1. - Awarding ceremony will take place after competitions.

Sathurday
09 / 08 / 2008
06-07 a.m. Unofficial Weigh-in
07-08 a.m. Official Weigh-in for those Central American and Caribbean athletes that did not participate in the XII Int. FEDOJUDO Cup carried out the 02-08-08
08:30 a.m. Moving to competition venue.
10:00 a.m. XII Central American & Caribbean Championships opening ceremony and competition start.
Note: 1. - Awarding ceremony will take place after competitions.

Sunday
10 / 08 / 2008 Departure

REGULATIONS

DATE:

August 08, and 09, 2008.

COMPETITION VENUE:

    Gimnasio Cubierto Ramos Verde
    La Asunción
    Isla de Margarita, Estado Nueva Esparta
    Venezuela

ORGANIZING COMMITTEE:

    Federación Venezolana de Judo Inc. (FEVEJUDO)
    Centro Nacional de Judo
    Parque Naciones Unidas, Av. Paez, El Paraiso
    Caracas, Distrito Capital
    Venezuela
    Teléfono:    (+58) (416)    7000071 - (416) 6344109
    Fax:    (+58) (212) 471 14 92 , (+58) (261) 7575069,
     E-mail: antoniozavarella@hotmail.com - fevejudo@cantv.net
                cantomarchi@hotmail.com -    smithdavid01@hotmail.com

ENTRIES:

For the XI International SIMÓN BOLÍVAR Cup, they will be able to inform all the Panamérica's countries that like that they it wish and for which they will have to demonstrate, in advance, his desire it communicating route Fax or E-mail more prompt possible mas to quantify the availability and to give him immediate response.

CONDITIONS:

A.- Technical:

Weight Categories
Under 20 years (17-18-19 years) Born in: 1993-1992-1991-1990-1989	Male Female	55 44	60 48	66 52	73 57	81 63	90 70	100 78	+100 +78

COMPETITION SYSTEM

ROUND ROBIN (Up to 5 competitors)
SIMPLE ELIMINATION WITH DOUBLE CROSSED REPECHAGE (more than 5 competitors).

Important Notice: In relation to the Round Robin competition system the following norms will be effective:

Art. I: Tie between three (3) competitors. The same criteria will be held in case of tie, these criteria are:

1. - Number of won combats
2. - Score obtained
3. - Result of the Individual series.

In case the tie is not broken the judokas involved will fight again, and Golden Score will make the resolution of these new combats.

Beginning on January 1^st 2004. ha

Art. II: Round Robin Special Situations: In view of the problems that we have faced with special cases that eventually occur in some events where the Round Robin Competition system is used, where we have noted one or more discordance between the sport rules and the competition rules in some cases the following is decided.

When a competitor retires or when a competitor does not show up:
a) Fusengachi Case (Not Showing up)
b) Kiken Gachi Case (Withdrawal)

Note: The points/score of the competitors who retires from the competition for one of these reasons will not eliminated, the obtained score will be shown on the respective competition board.

In the cases where there are only four (4) competitors registered in one category:
a) Award four (4) medals even when a competitor has not won any combat.

Cases where all the places are not completed in Round Robin:
a) Award the medals even when the nominal has not been completed

Example:

One Competitor - Gold
Two Competitors - Gold and Silver
Three Competitors – Gold, Silver and Bronze

Important Notice: The following rules will be applied in accordance to the PJU Executive Committee resolution beginning on January 1^st 2004.

Art. I: In the events that include various consecutives competition as Kata, Shiai and Team, or different events one weighting will be made, in order to not cause more trouble to the competitors, considering the competitors do not change categories in the events following the initial weighting. (Effective from 01/01/2004). All the resolutions of application for Round Robin and in events where there are various tournaments will be effective beginning on January 01 2004: http://www.pju.org/nuevo/resolucionestecnicas2004.htm (Executive Committee Technical Resolutions)

B. - Participants:

1. -Each country will be able to participate at most with 2 participants in the XI SIMON BOLIVAR International Cup, in each weight division, male as well as female, with the exception of the host country, which will have open participation. IT WILL BE MANDATORY FOR EACH ATHLETE TO BRING ONE WHITE JUDOQUI AND ONE BLUE JUDOQUI IN ACCORDANCE TO THE RULES OF THE INTERNATIONAL JUDO

C. - Officials: Who can escort the athletes.

Competitor

Coach

Delegates

Referee

Total Officials

1-3

1

0

1

2

4-7

1

1

1

3

8-11

2

1

2

4

12-14

2

1

2

5

D. - Administrative:

Before the official weighting, the athletes will have to present their passport and their respective Event Credential in order to confirm the identity of the competitor. All the athletes will have to be affiliated to the Panamerican Judo Union and if they are black belt they have to be homologated by the PJU. . (Resolution 01 y 02 of The Panamerican Judo Union Congress of Santo Domingo. Congress 2002)

For those Panamerican Judo Union events of official nature, all the participates registered by the National Federation will have to comply with the resolution of the PJU Congress held in the City of Santo Domingo in relation to the payment of the yearly affiliation of the year 2008, and which will be paid at the time on registration in the Margarita Island (Venezuela) in accordance with this table:

1. Athletes: US $ 20
2. Officials: US $ 30 (delegates, referees, doctors, masseurs, kinesiologists, coaches
3. Dan Homologations: US $ 60

All the persons inscribed (registered) officially in the event of the Panamerican Judo Union (Delegates, Athletes, Trainers, Referee, Doctors, and Officials) and that take part in this event will yield all his rights to the Panamerican Judo Union to use his image in Photographies, Videos, Television, Cinema and be precise (play in tune), or any type of advertising system, understanding that the Panamerican Judo Union is the owner of all rights of television, written transmission or radiodifuntions live or pre recorder of all the activities related to the official events of the Judo of the Panamerican Judo Union.

In case of some doubt in the interpretation of the bases of the event, the Executive Committee of the UPJ will dissolve any conflict or doubt.

NOTE: The payments must be made in cash; credit cards and traveler’ s check will not be accepted.

In reference to the Membership and Dan degrees Homologation program.

Art. I: Beginning on January 01 of the year 2004 all the Dan degrees will have to be recognized by the president of the national federation, the technical delegates before the congress will have to present to the commission in charge of the homologation and membership process a list of the members of their respective team (competitors delegates, referees and others) that have a degree (DAN) no exception will be made and the people who do not appear on that list the right participate in the event that is being held will be denied ( championships, training camps, seminaries, clinics, etc.). The competitors that have a degree (DAN) that are not on the official list will not be in the draw.

Art. II: Beginning on January 01 2004 all the participants that are on the official list of a National Federation in their many functions (Competitors, Referees, delegates, masseurs, doctors, psychologists and others) will have to get affiliated to the Panamerican Judo Union through the official delegate of the respective National Team. The Panamerican Judo Union will not accept individual affiliations of any member of a National Selection; this will be mandatory in order to participate in the event. Those competitors who do not affiliate before the technical congress; will be excluded of the draw all rights of participation will be denied. There will not be any exception to this measure, as it is of mandatory nature. http://wwwpju.org/nuevo/resolucionestecnicas2004.htm (Executive Committee Technical Resolutions)

ACOMMODATION:

The arrival day of the delegation for the International FEDOJUDO Cup will be on June 07 (this is due to availability at the Hotel). The name and address on the official hotel of the event will be informed in the future. The organizing Committee of the event it granted gratuitous the shares based on the previous square, the other ones will pay their lodging and feeding, which will have a cost of US$70.00 (seventy dollars and 00/100) per day per person in a quadruple room, strictly.

The stay before August 07 and after August 10 will be responsibility of the delegations with a cost US $ 70.00 (seventy dollars and 00/100) per person per day and the payments must be in cash

Important Notice: The delegations that do not use the accommodation, food and transportation arrangement offered by the Venezuelan Judo Federation will have to pay a cancellation fee of US$100.00 (one hundred dollars with 00/100).

TRANSPORTATION:

The participating delegation will dispose of the following transportation facilities:

A. - From the Airport and to the Accommodation location. And vice versa.
B. -To the training location
C. -To the Competition Location

REGISTRATION DATE:

1.-First Warn
The National Judo Federation of every country it must send the leaf (sheet) of preliminary inscription with the number of participants (Numerical Inscription) to the Organizing Committee at the longest on July 10, 2008.

2.-Official inscription
The National Judo Federation of every country participant must send the leaf (sheet) of inscription with the names of the competitors (and his category), trainers, referee and officials to the Organizing Committee at the longest on July 20, 2008.

3.-Flights Schedule
Must be sent to the Organizing Committee at the longest on July 25, 2008, specifying Air Line, Flight, Hour of Arrival and Number. Of persons.

Important Notices:

Each country must bring their flag and anthem (recorded on tape, cd, mp3 in short version.).
The granting of visa to enter the Dominican Republic territory depends exclusively to the immigration authorities of the Venezuela, however any inconvenience may be resolved if notice is sent with sufficient time before the difficulties arise, if they do.
Each Federation will assume the responsibilities in case of accident and/or sickness as well as civil responsibility during their stay in the Venezuela.
During the event doctors for first aid assistance will be available.
The weather conditions for Venezuela, Dominican Republic, and Miami is similar.

EMERGENCY MEDICAL SERVICES

The Organizing Committee will provide Medical Service of Emergency to all the participants inscribed(registered) officially by his(her,your) respective National Federation.

In case of being necessary some medical extraordinary attention as injury and / or disease that needs hospitalization, treatments, surgical interventions and medicines, the costs will have to be taken up office for the National Federation that the competitor represents. Therefore, all the Federations participants, will exempt from responsibility the UPJ, to the Organizing Committee, to the Venezuelan Judo Federation and to the Organizing Committee for any mishap happened during the training and the competition.

It is emphasized and they are requested special attention to all the delegations with regard to that each National Federation is responsible for its competitors. The control of the sex is responsibility of each National Federation, and they will assume all responsibility for accident and sure of health as well as for the civil responsibilities for its competitors and official. The Panamerican Judo Union, the Venezuelan Judo Federation and the Organizing Committee of the event, they won't be responsible for any birdcall, insults or death.

FinaI AND TRANSITORY DISPOSITIONS:

Whatever is not covered by these rules, conditions and regulations will be resolved in the following manner.

Of technical Nature: Will be resolved by the Technical Direction of the PJU and Venezuela Judo Federation
Of Organization and Administrative Nature: It will be resolved b y the Organizing Committee.

Thursday 07 / 08 / 2008	Delegation Arrival 08 a.m - 10 p.m. Judogi reception to sew patches 08 a.m - 07 p.m. Supply of athletes list per country 10 a.m - 06 p.m. Accreditations. 06-08 p.m. Referee meeting. 08-10 p.m. Technical Congress and Draw.
Friday 08 / 08 / 2008	06-07 a.m. Unofficial Weigh-in 07-08 a.m. Official Weigh-in 09:00 a.m. Moving to competition venue. 10:00 a.m. XI Int. FEDOJUDO Cup opening ceremony. 10:30 a.m. Competitions start. Note: 1. - Awarding ceremony will take place after competitions.
Sathurday 09 / 08 / 2008	06-07 a.m. Unofficial Weigh-in 07-08 a.m. Official Weigh-in for those Central American and Caribbean athletes that did not participate in the XII Int. FEDOJUDO Cup carried out the 02-08-08 08:30 a.m. Moving to competition venue. 10:00 a.m. XII Central American & Caribbean Championships opening ceremony and competition start. Note: 1. - Awarding ceremony will take place after competitions.
Sunday 10 / 08 / 2008	Departure

Competitor	Coach	Delegates	Referee	Total Officials
1-3	1	0	1	2
4-7	1	1	1	3
8-11	2	1	2	4
12-14	2	1	2	5